OCR works best when the scan is clear. Small changes in scan quality can make a big difference to how accurately text is recognized.
When this workflow matters
This workflow matters when a document must be clear, complete, easy to review, and ready for upload or sharing. It is especially important for tenders, compliance packs, contracts, reports, finance documents, and business records where small mistakes can delay approval.
A practical way to prepare the file
Use straight, well-lit scans with enough resolution. Avoid shadows, curved pages, low contrast, handwritten notes over text, and photos taken at an angle.
Quality checks before you send it
After OCR, search for names, numbers, and key phrases. If recognition is poor, clean or rescan the document before relying on extracted text.
Quick checklist
- Use straight scans
- Improve contrast
- Avoid shadows
- Search key terms after OCR
Prepare your documents online
Use TenderPDF to process, organize, and prepare PDF documents for upload, sharing, and business workflows.