Upload limits are one of the most common document problems. A PDF may look normal on screen but still fail because it contains large scans, photos, embedded graphics, or too many pages.
When this workflow matters
This workflow matters when a document must be clear, complete, easy to review, and ready for upload or sharing. It is especially important for tenders, compliance packs, contracts, reports, finance documents, and business records where small mistakes can delay approval.
A practical way to prepare the file
Start by compressing the PDF and checking whether the file now meets the portal limit. If it is still too large, split the document into logical sections such as compliance documents, pricing, technical returnables, and supporting attachments. For scanned files, avoid rescanning at unnecessary photo quality unless the submission specifically requires it.
Quality checks before you send it
After reducing size, open the file and zoom into names, numbers, dates, signatures, stamps, and QR codes. If any detail becomes unreadable, use lighter compression or split the file instead of forcing the smallest possible size.
Quick checklist
- Check the portal size limit
- Compress the PDF
- Split by document type if needed
- Confirm signatures and stamps remain readable
Prepare your documents online
Use TenderPDF to process, organize, and prepare PDF documents for upload, sharing, and business workflows.